Before learning about the difference in G Suite Basic and Business G Suite, you must have complete knowledge about the G Suite. G Suite is a combination of Google Apps, first launched on 28th August 2006, that work as web suite applications created by Google for businesses. G Suite includes cloud computing, collaboration, and productivity tools. Google Cloud had developed G Suite software and products. On the preferred domain, G Suite will give you access to your Gmail and require 30GB on your Google Drive.
G Suite is built and comprises a few tremendous mobile tools. Each G Suite edition has added administrative capabilities to Google’s collaborative tools such as Google Sheets, Docs, Slides, and Keep, making every team work together in real-time. G Suite also has an Admin console that allows a super administrator of the team to create accounts for its members and manage settings for an organization.
G Suite comes in several editions as per the usage and requirement. The editions are Basic, Business, Enterprise, Teams. Alongside this, it has one special edition that comes as per the specific sectors, for example, government, nonprofit, and education organizations.
G Suite product marketing lead, Andrew Stillman, had provided some additional insight that points some critical distinctions between these editions.
In an email, Andrew wrote that the large IT organization purchases and employees G Suite for work collaboration with their team. However, sometimes a single team of an organization tries to build a more collaborative experience than emailing Office files back and forth. For this, the team uses apps like Sheets, Drive, Docs, and Slides. However, they don’t want to go through the hassle of verifying domain ownership, which generally requires IT assistance. For any team, G Suite is the best through this, and you can use its core collaborative capabilities with an already deployed calendar and email solution.
G Suite has 3 main edition-
- G Suite Basic
- G Suite Business
- G Suite Enterprise
We will here learn about G Suite Basic and G Suite Business. G Suite Basic is priced at $6 per user for a month, whereas G Suite Business is priced at $12 per user for a month. Both the G Suite editions will enable you to use your organization’s core email, calendaring, and office collaboration solution. The major part is the selection of G Suite as per your requirement.
G Suite Basic or Business-
G Suite Basic
G Suite Basic is best suited for the small size organization or a 5 member team or less. To use G Suite Basic, an individual needs an email address solution for your domain and requires no specific large storage space, so for a small organization, G Suite Basic plan might be right for you. However, you must keep in mind that if you require archiving for chat messages and emails, advanced security, and admin controls, you must check other G Suite plans.
G Suite Business
G Suite Business plan suits every organization, which ranges from medium to large in size, which requires more than the 30 GB amount of storage. G Suite Business is best suited for most organizations as it has increased storage and search enhanced capabilities that added monthly cost over G Suite Basic. If your organization has more than 5 users, then G Suite Business is correct for you with no limit of usage. G Suite Business plan, including Google Vault, Google Hangout (which can add up to 50 participants), and it also has all Basic features. If your organization is not dependent on security key management, data loss prevention, or advanced security and admin controls, then the G Suite Business plan might suit you well.
The significant 3 differences between G Suite’s Basic and Business edition are search, storage, and compliance capabilities. The storage capacity of G Suite Basic limit is up to 30GB per user, whereas G Suite Business offers unlimited storage, assuming that you will have at least 5 user accounts. G Suite Business includes Cloud Search, for G Suite data Google-style intelligent search. It works on the web and using a mobile app. In addition, G Suite Business has Google Vault, which has archiving and data hold capabilities for policy and legal compliance management.
Few Qualities Of G Suite Basic And Business Plan-
The most notable difference in both plans is file storage, which is a major requirement of every organization. If selected G Suite Basic plan, then you are restricted with only 30GB of file storage. Besides, if you choose the G Suite Business plan, you are limited to 1TB of file storage for each user, who has 5 or less users. However, if you are having G Suite Business and more than 5 users use it then the file storage is unlimited. It is important to remember that all the G Suite files such as Spreadsheets, Docs, Slides, etc. and other Google Drive shared files users do not count to your G Suite file storage limit.
- Google Vault
Google’s Vault is G Suite eDiscovery and archiving tool. Google Vault is retainable, easy to access, and manages the data of your organization. Vault supports Gmail messages, Hangouts chats, Google Groups, Google Drive files, Hangouts Chat conversation (with history turned on), and Hangouts Meet recordings conversations. However, Vault is only accessible in the G Suite Business plan. This feature is entirely web-based and useful for legal reasons.
- Data loss prevention (DLP)
Google Drive DLP is only available for G Suite Business and Business plan users, which makes these plans preferable over the G Suite Basic plan. With DLP for Drive admins, they can set automated rules to scan files for sensitive content and information. It also can assign various privacy and security actions if someone tries to access or share some specific files with outside users. It also helps in keeping business information protected from the leaks.
- Google Hangouts
Google’s Hangout is a fast, lightweight, and easily accessible conference tool that lets G Suite users participate and join on a call, irrespective of what conference tool they might be using. Like the Google Hangout for businesses, the conferencing solution comes in both Basic and Business G Suite plans. However, the capabilities of this conference solution vary as per the plan. The G Suite Basic and Business users can add up to 50 users in a call, also record meetings, and save them to Drive.
- Cloud Search
Using Cloud Search, if you authorized the file, your employees and colleagues could easily search for content over Docs, Gmail, Presentations, etc. Your team can only access the specified file you have permitted to. You can also keep your files private. Cloud Search also offers user recommendations and personalized information based on recent activity on platforms like Google Calendar. Assist Cards will remind and update you on all the upcoming events like the scheduled meetings. All this will be presented to you on your Cloud Search homepage. However, Cloud Search is available for G Suite Business and Enterprise users only.
Through G Suite, Google offers one special edition that comes as per the specific sectors, such as government, nonprofit, and education organizations. G Suite offers free of cost service for qualifying nonprofit organizations and education institutes.